The earlier the better, at least one year prior to your desired date. You are likely to get the exact date, space, and times you desire. Keep in mind, that Saturdays are the most popular days. We do not save dates without a deposit and signed contract.
Rental times will be determined on your booking.
The Venue will provide tables and banquet chairs. Specialty chairs, linens, and decorations are an additional cost.
Please refer to our Recommended Preferred Vendors List!
The Venue provides a list of preferred vendors for ideas on novel favors, printed programs, creative ice carvings, room accent decor, and specialty linens. All displays and/or decorations are subject to the Venue’s written approval and the Venue reserves the right to contract and charge for staff to provide the labor for any installations or removals of such. The use of drones, fireworks, glitter, confetti, rice, bubbles, silk flower petals, silly string, feathers, balloon spray, all other small particle decorations, unprotected candles, and sand are strictly prohibited. Additionally, no staples, tacks, tape, screws, or nails can be used to attach decorations to the walls. No items shall be placed in the Venue fountains, including but not limited to floating candles and flowers.
Sparklers are permitted outside the Venue on pavement, but only upon a prior written request from the Client, and written approval of Venue, subject to there being no current local burn bans in effect. All sparklers must be picked up and disposed of in the designated areas placed by Venue Staff. Sparklers cannot be used inside the venue.
All sparklers, decorations, specialty items, and decor must be removed by the Client at the conclusion of the Event.
Absolutely, you are welcome to come take pictures outside of the venue anytime. If you’d like to take some inside the venue, we recommend making an appointment with us just to make sure nothing else is going on in the venue at that time.
There is an executive boardroom on the second floor that is used as a dressing room. There is a large makeup counter with mirrors, a television, and a private restroom for your convenience.
No, we do not allow fireworks due to safety regulations.
No, you are not required to use those on our preferred list. If you select a different caterer/vendor, all we require is a copy of their license and insurance 30 days prior to your event.
The Venue offers three prep tables, a warming oven, an ice machine, and a reach-in cooler.
Your price includes the rental, tables, chairs and the set up and tear down. If you choose to use audio visual you will only be charged for what you use, plus a 22% service charge. Linens are available for an additional fee.
You will be responsible for removing all decor and leftover food upon concluding the Event. The caterers and bartenders are responsible for the cleaning of the kitchen, service area, and loading areas; and the disposal of all waste into dumpsters provided on site. The Venue will be responsible for the majority of the hall and room clean up, restroom supplies, picking up venue-owned tables and chairs, sweeping and mopping, etc. The Venue reserves the right to charge an additional fee for excess clean up and/or damage at the conclusion of the event.
Yes, we offer discounts on Mondays, Tuesdays, Wednesdays, and Thursdays. Friday and Saturday will not be available for discounts.
All payments should be made by either a credit card, debit card or ACH transaction. Payments can be made online and are secure through a third-party vendor. The Venue will accept cash or checks. A $35.00 processing fee will be assessed on all returned checks.
To secure a space if agreement is signed more than six months prior to event date:
– At signing, 25% of total Rental Fee is due and payable.
– 180 days before the event, 50% of the remaining rental fee is due and payable.
– 30 days before the event, 100% of the rental fee is due and payable, along with optional add-ons or service charges.
– All Rental Fees are non-refundable.
To secure space if Agreement is signed less than six months prior to Event date:
– At signing, 50% of total Rental Fee is due and payable
– 30 days before the Event OR at signing, whichever is first, 100% of the Rental Fee is due and payable, along with optional add-ons or service charges.
– All Rental Fees are non-refundable
Written notice must be given. All deposits/payments are non-fundable.
The Venue does not carry a liquor license. If you choose to serve alcohol, you are required to use TABC certified servers, comply with all applicable laws and regulations, and provide security. The Venue will help provide security for you. A copy of the TABC License is required 30 days prior to the event. Alcohol may not be brought into the venue by a guest.
Yes, both wired and wireless internet is available in each meeting room.
High-Speed internet is available throughout the building. Internet comes with your rental.
Your guests may park anywhere in the Freiheit Village. Below is a parking map.
No, but the Homewood Suites by Hilton is just next door to The Venue. There are several hotels within 3 miles of The Venue.
Pets are not allowed. However, service dogs are the exception.
An event coordinator is not required however we do prefer you to have one. Please see our preferred vendors list. A professional coordinator is able to assist you with all personal items, decor, vendor arrangements, and coordination of all events associated with your event.